Create your first Word document.10 Advanced Microsoft Word Features That’ll Make Your Life Easier

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Guest Blogger May 7, Windows 7 Comments. Many applications have been developed to give competition to MS Word, but nothing has defeated it till date. This is because; in every new version of MS Word, Microsoft includes some impressive features that you need and love to have.

Let us see what Microsoft has included in its most recent version i. Despite having smart and comparatively advanced user interface, this new release has familiar look and feel that makes it understandable by both advance and novice users.

Let us see some of the advance features of this latest release of Microsoft Word However, if you forget to select the autosave option in your MS Word , and lose an important Word file due to sudden close, then follow the below steps to recover the unsaved document:. However, if you have a corrupt Word document, then MS Word does not provide you any method to repair the corruption.

In such case, you have to take the help of a professional Word repair software. Reliable software repairs corrupt or inaccessible Word documents without causing data loss or changing their original format. This is a guest post from Adam Gorge. When you don’t have too much of tabular data, create a chart in Word instead of over-killing with Excel.

Select the table with the data and follow three steps:. You can also use Microsoft Word to create stunning flowcharts with the shapes feature. It’s not only Excel formulas that are amazing. In the latest versions of Word, it is simply known as Equation. Use the Equation Toolbar to design your own advanced equations for mathematics, physics, or chemistry.

Word gives you many well-known equations to insert with just a click. The Office clipboard can hold 24 items and its interoperable between all Office files. In the Home tab, click the little drop-down arrow next to Clipboard to reveal the panel on the left. This holding capacity enables you to cut and copy multiple elements and move them anywhere within the document or between open Office programs.

Use the clipboard’s Options to control its functions. For instance, you can disable the Show Status Near Taskbar When Copying that displays the number of items you’ve copied in the bottom-right corner of the Word window. It’s enabled by default. Microsoft Office uses Microsoft Translator to handle all translations. Use the Translate feature from the Review tab. Translate a word or a sentence. Or, translate the entire document and display it in a separate Word document.

The Translator tab appears on the right and you can choose and change languages. Use this sidebar to highlight each word and explore their meaning in full. Kerning adjusts the space between two individual letters for a better visual look. When designing a document, each typeface requires its own specific kerning.

Kerning becomes important when you are designing with large fonts on Word, like on an ebook cover. Word has kerning switched off by default, and normally you don’t need to bother with it. But let’s say you need to submit a five-page homework. Save effort by increasing the width between the letters instead of writing fluff! Office RT modifies or excludes other various features for compatibility reasons or resource reduction. To save disk space; templates, clip art, and language packs are downloaded online rather than stored locally.

In comparison to their Windows Phone 7 versions, the new versions add an improved Office Hub interface that can sync recently opened and modified documents including changes to documents stored via Office and SkyDrive , [70] a separated OneNote app with additional features such as voice notes and integration with the new “Rooms” functionality of the OS , and improved document editing and viewing functionality.

In June , Microsoft released a version of Office Mobile for iPhone ; it is similar to the Windows Phone version, but originally requires an Office subscription to use. Apps for iPad and Android tablet computers were released in March and January , respectively. Windows 10 Mobile that was released in December included new Office apps, more in line with their iPhone and Android equivalent, and making use of the “universal app” platform pioneered with Windows Each Microsoft Office application has the following requirements, although there may be app-specific requirements.

From Wikipedia, the free encyclopedia. Microsoft Office version. List of languages. Main article: Microsoft Office Further information: Microsoft Office Mobile. The Inquirer. Incisive Media. Archived from the original on January 31, Retrieved January 29, Retrieved June 15, Microsoft Blog. Retrieved October 6, May 12, Retrieved August 16, June 16, Archived from the original on October 9, Retrieved August 27, UBM plc.

Retrieved April 22, CBS Interactive. The Verge. Vox Media. February 9, Retrieved June 28, Office News. Retrieved November 20, February 25, Retrieved February 25, International Data Group. Retrieved December 11, August 27, Retrieved September 14, PC World. January 30, Retrieved August 26, Ars Technica. Retrieved June 7, July 16, Archived from the original on October 1, July 17, Retrieved February 24, October 5, Retrieved October 13, October 24, Retrieved November 18, November 15, Paul Thurrott’s Supersite for Windows.

Retrieved March 27, Office Next. August 13, Archived from the original on September 18, Retrieved April 26, Retrieved August 29, July 18, Retrieved March 12, September 18, Retrieved October 1,

 
 

 

Word videos and tutorials

 

You can also edit the data inside tables and move images around the document. This is a must-have feature for anyone who works with PDFs frequently.

You can also select Move with text or Fix position on page to control the location of the object. Click See more to open the old Layout dialog, which offers other options for positioning the object on the page.

New layout options in Word make features such as wrapping text around an illustration much easier to use. When you click an image, a chart, or a SmartArt object in a Word document, a Layout Options icon appears outside its top right corner.

Click it to select text wrapping options such as Tight, Square and Through. As with the other applications in the Office suite, a formatting task pane opens when you right-click an object and choose, for example, Format Picture or Format Shape.

This stays open as you work and shows formatting options relevant to the currently selected object. You can also sample an existing border, using the Border Sampler tool in the Border Styles panel, and then use the Border Painter to paint that style elsewhere in the table.

Formatting a Word table by adding different width and style borders has always been a pain point. Word has always had weak table tools, and Word finally addresses the problem. You can now add a new row to a table by hovering your mouse just outside the left edge of the table at the point at which the row is to be inserted.

Outlining your main ideas and completing that first draft quickly is the surefire tip for writing productivity. Outline View helps you fine-tune the organization of complex documents by reordering text blocks and nine levels of headings. Outline View brings up a special toolbar called Outlining , with controls for promoting or demoting selected text. Use the controls to hide or display selected text. Double-click anywhere and begin typing. You don’t need to bother with positioning a cursor if you don’t want to.

This is the closest MS Word comes to freestyle writing. Click and Type has existed since Word The feature works only in the Print Layout view or in Web Layout view. Though this is very useful for inserting text and graphics, you can also use it for impromptu brainstorming as a free-form mindmapping tool. Take your pick: a neatly formatted table with lots of data or a nicely designed chart visualizing that data for you? Being visual creatures, it is often a no-brainer to opt for the latter.

Word makes it easy to convert tabular information into a chart. When you don’t have too much of tabular data, create a chart in Word instead of over-killing with Excel. Select the table with the data and follow three steps:. You can also use Microsoft Word to create stunning flowcharts with the shapes feature. It’s not only Excel formulas that are amazing.

In the latest versions of Word, it is simply known as Equation. Use the Equation Toolbar to design your own advanced equations for mathematics, physics, or chemistry. Word gives you many well-known equations to insert with just a click. The Office clipboard can hold 24 items and its interoperable between all Office files. In the Home tab, click the little drop-down arrow next to Clipboard to reveal the panel on the left. This holding capacity enables you to cut and copy multiple elements and move them anywhere within the document or between open Office programs.

Use the clipboard’s Options to control its functions. For instance, you can disable the Show Status Near Taskbar When Copying that displays the number of items you’ve copied in the bottom-right corner of the Word window. Make sure the look of your document is preserved when you share the document with someone who uses a different version of Word.

Among the options in this section, you can change where Word saves your changes by selecting File Locations. Or choose to open documents in Draft view. Editing options. Cut, copy, and paste. Image size and quality. Show document content. When printing this document. Compatibility options for. Typing replaces selected text Select this option to delete the selected text when you begin to type. If you clear this check box, Microsoft Office Word inserts new text in front of the selected text and does not delete the selected text.

When selecting, automatically select entire word Select this option to select entire words when you select part of one word and then part of the next word.

Turning this option on also causes Word to select a word and the space that follows it when you double-click a word. Allow text to be dragged and dropped Select this option to be able to move or copy selected text by dragging it.

To move text, select the text, and then drag it to a new location. To copy text, select the text, and then hold down CTRL while you drag the selection to its new location. When this option is turned on, you must press CTRL while you click the link in order to follow the link. When this option is turned off, clicking the link causes Word to go to the destination of the link, which makes it more difficult to edit the text of the link. Automatically create drawing canvas when inserting AutoShapes Select this option to place a drawing canvas around drawing objects or ink drawings and writing when you insert them into your document.

A drawing canvas helps you to arrange drawing objects and pictures, and to move them as a unit. Use smart paragraph selection Select this option to select the paragraph mark when you select a whole paragraph.

If you include the paragraph mark when you cut and paste a paragraph, you don’t leave a blank paragraph, and your formatting automatically stays with the paragraph. Use smart cursoring Select this option to specify that the cursor moves as you scroll up or down. Use overtype mode Select this option to replace existing text as you type, one character at a time. Add double quote for Hebrew alphabet numbering Select this option to add double quotation marks ” to numbering.

Prompt to update style Select this option to be prompted when you directly modify text to which a style is applied and then you reapply the style to the modified text. When prompted, you can either update the style based on recent changes or reapply the formatting of the style. Use Normal style for bulleted or numbered lists Select this option to base list styles on the Normal paragraph style instead of the Paragraph List style.

Keep track of formatting Select this option to keep track of your formatting as you type. This helps you to easily apply the same formatting elsewhere.

This option must be turned on before you can use the Select Text with Similar Formatting command on the shortcut menu that appears if you right-click selected text. To display a list of the formatting that you used, click the Options command on the Style pane, and then select the Paragraph level formatting , Font formatting , and Bullet and numbering formatting check boxes.

Mark formatting inconsistencies Select this option to mark formatting with a wavy blue underline when it is similar to, but not exactly the same as, other formatting in your documents. To use this option, you must also select the Keep track of formatting check box. Click Add numbering or bullets to all paragraphs with this style to number any paragraphs that have the style applied. Enable click and type Select this option to insert text, graphics, tables, or other items in a blank area of a document by double-clicking in the blank area.

The Click and Type feature automatically inserts paragraphs and applies the alignment necessary to position the item where you double-clicked. This feature is available only in Print Layout view and Web Layout view. Default paragraph style Select the style that is applied to text when you use click and type. Show AutoComplete suggestions Select this option to see complete AutoText entries when you type the first four characters of the entry.

Cursor movement This option specifies the direction in which the cursor moves when you press the arrow keys on your keyboard. Logical Select this option to move the cursor according to the direction of the text encountered. For example, when you are using the arrow keys to move through Arabic and then English text in the same sentence, the cursor moves from right to left through the Arabic text and then starts at the leftmost character in the English word and progresses from left to right.

Visual Select this option to move the cursor to the next visually adjacent character. For example, when you are using the arrow keys to move from right to left through Arabic and then English text in the same sentence, the arrow key moves from right to left regardless of the direction of the text. Cursor visual selection This option specifies how text is selected as you extend the selection.

Block Select this option to wrap text from line to line as you select downward, with all selected lines being the same width. Continuous Select this option to wrap text from line to line as you select downward and vary the width of the final line of the block. Use sequence checking Select this option to validate whether a newly typed character occurs in the correct sequence to be used as a tone mark, diacritic, or vowel to be placed above, below, in front of, or behind the consonant it goes with.

Type and replace Select this option to replace the previously typed character with the newly typed character if the two characters cannot coexist in the same text cluster. Asian fonts also apply to Latin text Select this option to change Latin characters to the selected Asian font when you apply the Asian font to selected text.

Clear this check box if you want Latin characters to remain in the Latin font while you apply the Asian font to the rest of the document. Automatically switch keyboard to match language of surrounding text Select this option to change the keyboard language and font based on the language of the text where the cursor is placed. If you clear this option, only the font is changed. Note: This option is available only if an East Asian language is enabled for editing text and an Input Method Editor for typing East Asian characters is installed.

Clear this check box to stop an IME. Use this dialog box to set or change the text, keyboard, character conversion, and other options for the active IME. Pasting within the same document This option displays the default behavior that occurs when you paste content into the same document from which you copied the content. In the drop-down list, select one of the following:.

Keep Source Formatting Default This option retains character styles and direct formatting that were applied to the copied text. Direct formatting includes characteristics such as font size, italic, or other formatting that is not included in the paragraph style.

Merge Formatting This option discards most of the formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection. The text takes on the style characteristics of the paragraph where it is pasted.

The text also takes on any direct formatting or character style properties of text that immediately precedes the cursor when the text is pasted. Keep Text Only This option discards all formatting and nontext elements, such as pictures or tables. The text takes on the style characteristics of the paragraph where it is pasted and takes on any direct formatting or character style properties of text that immediately precedes the cursor when the text is pasted.

Graphical elements are discarded, and tables are converted to a series of paragraphs. Pasting between documents This option displays the default behavior that occurs when you paste content that was copied from another document in Word.

Keep Source Formatting Default This option retains formatting that was applied to the copied text. Any style definition that is associated with the copied text is copied to the destination document. Merge Formatting This option discards most formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection.

Pasting between documents when style definitions conflict This option displays the default behavior that occurs when you paste content that was copied from another document in Word, and the style that is assigned to the copied text is defined differently in the document where the text is being pasted.

Keep Source Formatting This option retains the look of the copied text by assigning the Normal style to the pasted text and applying direct formatting. Direct formatting includes characteristics such as font size, italic, or other formatting to mimic the style definition of the copied text.

Use Destination Styles Default This option retains the style name that is associated with the copied text, but it uses the style definition of the document where the text is being pasted.

For example, you copy Heading 1 text from one document to another. In one document, Heading 1 is defined as Arial bold, point, and in the document where you are pasting the text, Heading 1 is defined as Cambria bold, point.

When you use the Use Destination Styles option, the pasted text uses Heading 1 style, Cambria bold, point. Merge Formatting This option discards the style definition and most formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection. The text takes on the style definition in the document where the text is being pasted.

Pasting from other programs This option displays the default behavior that occurs when you paste content that was copied from another program. Keep Source Formatting Default This option retains the formatting of the copied text. The text also takes on any direct formatting characteristics of text that immediately precedes the cursor when the text is pasted.

You can insert images inline with text, allow images to move with text, or wrap text around, in front of, or behind an image. In line with text This option inserts the graphic in a paragraph as if it were text.

This option is used by default. The graphic moves as you add or delete text. You can drag the graphic to reposition it the same way that you drag text.

Square This option wraps the text around all sides of a square around the graphic. The graphic does not move as you add or delete text, but you can drag the graphic to reposition it. Tight This option wraps the text around the graphic in an irregular shape around the actual image.

Behind text This option inserts the graphic so that the graphic floats on its own layer behind the text. There is no border around the graphic. In front of text This option inserts the graphic so that the graphic floats on its own layer in front of the text. Through This option wraps the text around the graphic, including filling the space created by a concave shape, such as a crescent moon.

Top and bottom This option prevents text from wrapping on the sides of the graphic. Keep bullets and numbers when pasting text with Keep Text Only option Select this option to convert numbering and bullets into text symbols. Add control characters in Cut and Copy Select this option to retain right-to-left cursor movement when you cut or copy text from a Word document and paste as plain text for example, in Notepad.

Show Paste Options buttons when content is pasted Select this option to display the Paste Options button when you paste content. You can use the Paste Options button to override or modify the settings you make in this section of the Word Options dialog box.

Use smart cut and paste Select this option to automatically adjust formatting as you paste text. After you select this check box, you can click Settings to set additional options for pasting. Settings Click this to open the Settings dialog box. Use this dialog box to specify default behavior when merging, cutting, and pasting text.

You can override default behavior by using the Paste Options button that appears when you paste content from the Clipboard into your document. This button is available only when the Use smart cut and paste option is turned on. Use default options for Click an item in the list to pre-select a configuration of options in the dialog box.

To select your own configuration of options, click Custom in this list. Adjust sentence and word spacing automatically Select this option to remove extra spaces when deleting text or add necessary spaces when pasting text from the clipboard. Adjust paragraph spacing on paste Select this option to prevent creating empty paragraphs and to prevent inconsistent paragraph spacing.

Adjust table formatting and alignment on paste Select this option to control the formatting and alignment of tables. When this option is turned on, single cells are pasted as text, table portions are pasted as rows into an existing table rather than as a nested table , and when you add a table to an existing table, the pasted table is adjusted to match the existing table.